Clients
Give your clients secure, branded access to their project data in Airtable. No extra seats, no code, no complex setup, just share a link.
Turn your Airtable base into a branded client portal.
Give clients, students, contractors, or members a login to the records they need. $10 a month. No per-seat fees on your customers, however many log in.
Free trial. No card needed.
How CollabPortals works
1
Connect
One-click connection to your Airtable base.
2
Customise
Pick the tables and fields your customers see. Add your logo and a colour.
3
Share
Send the portal link. Customers sign in with email, no Airtable account.
See everything a portal can do, from role permissions to custom domains.
Use cases
Whatever your users need to see, build a portal for it.
A few common shapes, each with a live demo.
See all use cases
Project Management
Give clients and external collaborators a branded view into their projects in Airtable, with controlled access to tasks, timelines, and deliverables.
CRM
Give your clients a branded portal to view their account data, deals, contacts, sites, activity, directly from your Airtable CRM. No extra seats, no code.
Students
Give students self-service access to their records, licensing progress, and program status through a secure portal connected to your Airtable base.
Real Estate
Give clients and agents a branded portal to track property listings, transactions, and documents, all powered by your existing Airtable base.
Inventory Management
Give warehouse staff, location managers, and external partners controlled access to your Airtable inventory base. Counts, reorders, and vendor pricing without exposing costs or other locations.
Reviews on G2What customers say
Verified 5-star reviews from teams using CollabPortals.
Read the full reviews on G2.
“Since launching the app, it has worked flawlessly”
“CollabPortals is a powerful platform that's also very simple to use. I especially appreciate the level of granularity it offers. For my purposes, I needed a setup where individuals could enter certain data while other information stayed view-only (or even hidden), and I also needed the flexibility to adjust those settings from time to time. CollabPortals makes that easy with a straightforward toggle option.
The integration with Airtable works perfectly. I can change the app's functionality simply by editing my Airtable [...] Since launching the app, it has worked flawlessly. I use it to gather and share information with college students [...]
Before CollabPortals, I was using another product that was beyond my budget [...] CollabPortals is well within my budget and does exactly what I need in a much simpler process. [...] Overall, the platform is very intuitive, and new features are added often. I'm planning to expand my use of it.”
“Flexible Permission System and Excellent Support”
“I think the role-based permission system is very good. I like that you can display different screens for different roles such as applicants for approval, members, or administrators using the same reservation table, point history table, or membership fee table. I believe that even if the number of members increases, the workload will not increase significantly. Also, the support is good, especially Matt's responses are commendable. So far, CollabPortals is good, and I can strongly recommend it to friends and colleagues, with a rating of 10.”
“Fast, Affordable, and Easy Portal Building with Airtable and CollabPortals”
“It's very easy to build a portal using Airtable and CollabPortals. The performance is fast, and the design is responsive. The learning curve is short, so I was able to get up and running quickly. Their support team is responsive as well. It's also quite affordable compared to other alternatives. I created an online stock-sharing platform for the textile industry. It is a genuine sustainability tool: instead of purchasing new products, people can search the portal and buy already-produced products at reasonable rates, while keeping their identities confidential. It is a B2B platform.”
“I found the initial setup to be very easy”
“I like the fantastic support from CollabPortals, with fast response times and smooth solutions to roadblocks. The suggestions for improvements are really helpful; the site offers possible solutions with pros and cons, ensuring that even if a client is stuck, they have options. The ease of use in building dashboards is another thing I enjoy, as it makes managing user dashboards effortless. I also appreciate the very clean UX, which solves the problem of heavy data processing, uploading, and managing documents effectively. New features keep being added, which is a plus. I found the initial setup to be very easy.”
“The support team has been very responsive”
“CollabPortals is simple and genuinely lightweight in the best way, and the support team has been very responsive whenever I've reached out. It has a simple interface and the price point is good.”
Why I built this
I kept hitting the same wall. A small business stores its data in Airtable, then needs to give a customer, a student, or a contractor access to a slice of it. The options were all bad. Pay per seat in Airtable for people who shouldn't see the whole base. Move the data to a custom app. Or wire up something brittle in Stacker or Softr that costs more than the Airtable plan it's sitting on.
CollabPortals is the simple version of that. Connect your base, pick what each role can see, share a link. Flat $10 a month, however many customers log in.
Matt Shepherd
Founder, CollabPortals
What we believe
Five things we've decided up front.
- 01
Your data stays in Airtable.
We don't copy your records into our database. The portal reads and writes to your base directly, so there's nothing to sync and nothing to migrate if you ever leave.
- 02
Flat price. No per-seat fees, ever.
A portal exists to share data with lots of people. Charging you by the head is the wrong model for the job, so we don't. $10 a month, billed annually. Invite ten portal users or ten thousand; the price never moves.
- 03
Granular permissions, or none at all.
Set access per role, down to a single field: hide a column, make it read-only, or make it required. Or skip all that and give everyone the same full view. However tight or loose you want it is your call.
- 04
Ship the small things.
Filters, sort, branding, custom URLs, role mapping. No enterprise tier we are hiding the basics behind.
- 05
A portal, not a platform.
We're not an app builder, and we're not bolting on an AI that writes your software. You already built your thing in Airtable. CollabPortals does one job, letting the right people see and edit the right parts of it, and we intend to keep it that way.
Comparison
Choosing a portal tool? Here is how CollabPortals compares.
Other portal builders are good products. They are also priced for agencies and venture-backed teams. CollabPortals is built for the small business that wants the same thing for the cost of a coffee.
| Feature | CollabPortals | Stacker | Softr | Airtable Portals |
|---|---|---|---|---|
| Price | $10/mounlimited users | $50/mo250 credits/mo | $49/moup to 20 users | $120/moper 15 users |
| Unlimited users | ||||
| Unlimited usage, no caps or credits | ||||
| Instant working portal | ||||
| Granular table and field permissions |
Competitor pricing reflects each provider's lowest-tier portal plan as of May 2026. Airtable Portals is an add-on on top of a paid Airtable plan. Plans change, check their pricing pages for the current numbers.
One plan. Everything included.
No tiers, no feature gates. $10/month billed annually, or $12 monthly.
MonthlyAnnual
Most Popular, save $24 / year
Pro Plan
Everything you need to get started
$10/month
$120 billed annually
- Unlimited portals
- Unlimited users
- Real-time Airtable sync
- Public portal URL
- Secure user login
- Advanced table permissions
- Advanced field permissions
No setup fees. Cancel anytime.
Common questions
Can it…?
- Can I connect more than one Airtable base?
- Yes. One subscription, unlimited bases and unlimited portals.
- Can my customers edit records?
- Yes, on tables and fields you choose. View, create, edit, delete, all configurable per role.
- Can I hide certain fields from certain users?
- Yes. Per-role, per-field, with four independent settings: view, create, edit and required. A hidden field is never sent to the browser.
- Do my customers need an Airtable account?
- No. They sign in with their email and a 6-digit code.
- Will this cost more if I add more users?
- No. Flat $10 a month annual, $12 monthly, however many customers log in.
- Can I use my own domain?
- Yes. On any paid plan you can serve a portal on your own domain like portal.acme.com, with an automatic HTTPS certificate. Add one DNS record and it goes live.
- Can I add my logo and colours?
- Yes, on every plan. No upsell to a Business tier for branding.
- Can users only see their own records?
- Yes. Records are scoped to the logged-in user via linked records back to your Airtable user table.
- Can I filter what shows on a table?
- Yes. Field, operator, value filters per table, plus default sort.
- Does it work on mobile?
- Yes. Portals are responsive. Customers can use them on any phone browser.
- What happens when I edit a record in Airtable?
- Changes show up in the portal in real time. There is no separate database.
- Can I cancel anytime?
- Yes. Monthly cancels next billing cycle, annual is non-refundable but no auto-renew gotchas.
- Is there a free trial?
- Yes. Free trial, no card needed. Build a portal first, decide later.
- Do you have an API?
- Airtable has the API. Use theirs for automations, webhooks, and Zapier-style work.
- Will my data be safe?
- OAuth 2.0 to Airtable, encrypted in transit, your records never leave your base.
- Can I pay annually?
- Yes. $120 a year, which works out at $10 a month. Save $24 vs monthly billing.
- What if I need a feature you do not have?
- Tell us. The roadmap is public, the votes are real, and small things ship in days.
Something not on the list? Get in touch.
Build a portal in an afternoon.
$10 a month. Unlimited customers. Your data stays in Airtable. Free trial, no card.
Questions? hello@collabportals.com