Free Airtable tool
Airtable seat cost calculator (2026)
Airtable does not charge for everyone you share with, and it does not charge the same way on every plan. Enter who needs access and see what you would actually be billed, on every plan at once, monthly and yearly.
Who needs access
What Airtable bills you on Team
33 billable seats, and 50 people who cost nothing. Bills everyone at Commenter level or above, so your 20 commenters each cost a seat.
The same people on every plan
| Plan | Who it bills | Billable seats | Cost |
|---|---|---|---|
| Freedoes not fit | Nothing, up to its caps | 0 | $0/yr$0/mo |
| Team | Commenter and above | 33 | $7,920/yr$660/mo billed annually · $792/mo month to month |
| Businesscheapest that fits | Editor and above | 13 | $7,020/yr$585/mo billed annually · $702/mo month to month |
| Enterprise Scale | Editor and above | 13 | Custom quoteAirtable prices this by sales |
Airtable prices as of August 2026, from airtable.com/pricing and its billing documentation. Read-only collaborators, form submissions and shared view links are free on every plan and are never counted as seats here.
Three ways to give these people access
| Approach | Your team's seats | External people | Total |
|---|---|---|---|
| Airtable seats for everyoneEveryone gets a full Airtable collaborator seat on your plan. They see the base itself, with all of its views and fields. | $720/yr$60/mo billed annually · $72/mo month to month | $7,200/yr$600/mo billed annually · $720/mo month to month | $7,920/yr$660/mo billed annually · $792/mo month to month |
| Airtable Portals add-onYou would need the 50-seat pack. Airtable discounts larger packs but does not publish the rates, so this is an upper bound at the entry rate of about $8 per guest. | $720/yr$60/mo billed annually · $72/mo month to month | up to $4,800/yr$400/mo | up to $5,520/yr$460/mo billed annually · $472/mo month to month |
| CollabPortalsA flat fee on top of your Airtable plan, with unlimited portal users of every kind. Portal users need no Airtable account, so only your own team needs Airtable seats. | $720/yr$60/mo billed annually · $72/mo month to month | $120/yr$10/mo billed annually · $12/mo month to month | $840/yr$70/mo billed annually · $84/mo month to month |
Your own team's Airtable seats appear in every row because you pay for them either way. A portal sits on top of Airtable, it does not replace it. Every priced row prices your team on the Team plan you selected above, so if moving people to a portal would let you drop to a cheaper plan, that saving is not counted here.
What this means
- Business works out cheaper than Team here, by $900 a year. Team bills everyone from Commenter up, Business bills only Editor and above, so your 20 commenters are free on Business and cost a full seat each on Team.
- Your 50 read-only people cost nothing. Read-only collaborators are free and unlimited on every Airtable plan, including Free, and so are form submissions and shared view links. If everyone you are sharing with only needs to look, you do not need to pay anything at all.
- On these numbers the Business plan is your cheapest seat bill at $7,020 a year.
- Portals guests must be outside your organisation, and a guest who reaches a second app or the underlying base is reclassified as a full collaborator at the normal seat rate. That reclassification is the most expensive surprise in the add-on.
- Airtable sells Portals in packs of 15, 25, 50, 100, 200 guest seats and discounts the larger packs without publishing the rates. The Portals figure here is the entry rate applied to your pack size, so treat it as a ceiling rather than a quote.
- On annual billing, a seat added part way through the term is charged for the whole of the remaining contract, and removing a seat never refunds. Seats are easiest to get wrong in the expensive direction.
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Airtable pricing last checked August 2026 against airtable.com/pricing and Airtable's billing documentation. Spotted a price that has changed? Let us know.
The rule that decides your bill
Most people assume an Airtable seat is a seat. It is not. The permission level Airtable starts charging at moves with the plan you are on, and that single detail decides which plan is cheaper for you.
The Team plan bills every collaborator at Commenter level or above. The Business plan bills only Editor and above. So a person who just leaves comments costs a full seat on Team and nothing at all on Business. Once you have enough commenters, the more expensive plan produces the smaller invoice. Ten editors and twenty commenters is $600 a month on Team and $450 a month on Business, both on annual billing, and no amount of comparing the $20 and $45 headline rates will tell you that.
Below both of those sits the part people miss most often: read-only collaborators are free and unlimited on every plan, including Free. Form submissions and shared view links are free too. If the people you want to share with only need to look at something, Airtable already does that for nothing.
Where seat estimates go wrong
Three things account for almost every wrong number we have seen in this category. The first is treating an external user as a seat without asking what they need to do, which charges you for read-only people who are free. The second is changing the seat rate between plans without changing the billing rule, which makes it impossible for the model to ever recommend Business and gets the plan advice backwards.
The third is the quiet one. Airtable bills per workspace, not per account, so the same person added to three workspaces is three seats. If you run a workspace per client, your real invoice is a multiple of the naive estimate, and nothing in the headline pricing tells you so.
When paying for seats is the right answer
A portal is not always the cheaper option, and it is worth being direct about when it is not. Read-only sharing is free on Airtable at any number of people, so there is no point at which a portal saves you money on viewers. Commenters are free on Business too. If you have a handful of collaborators who are really part of your team, a seat is simpler and they get the whole product: views, filtering, automations, extensions and the ability to change the schema.
The case for a portal is narrower than most vendors admit. It is about showing each person only their own records, in your branding, without exposing the base. That is a capability argument rather than a price argument, and the two get blurred together far too often. The price argument only starts at the point Airtable starts charging per head, which is commenting or editing on Team, and editing on Business.
Frequently asked questions
How much does an Airtable seat cost?
As of August 2026, the Team plan is $20 per seat per month on annual billing and $24 month to month. Business is $45 on annual billing and $54 month to month. The Free plan costs nothing but caps you at five people with edit access and fifty commenters. Enterprise Scale is priced by sales and Airtable publishes no figure.
Which Airtable users actually cost a seat?
It depends on the plan, and this is where most estimates go wrong. The Team plan bills every collaborator at Commenter level or above. The Business plan bills only Editor and above, so commenters are free there. On both plans, read-only collaborators are free and unlimited, and so are form submissions and shared view links. The same rule applies whether someone is a workspace collaborator, a base collaborator or an interface-only user.
Can the Business plan really be cheaper than Team?
Yes, and it is the main thing this calculator exists to show. Because Team bills commenters and Business does not, a group with a lot of commenters can cost less on the more expensive plan. Ten editors and twenty commenters is $600 a month on Team and $450 a month on Business, both on annual billing. Any calculator that only swaps the seat rate between plans will tell you Team is cheaper every time, which is wrong.
Do read-only users cost anything on Airtable?
No. Read-only collaborators are free and unlimited on every Airtable plan, including Free. If everyone you want to share with only needs to look at data, you do not need to pay for seats or for a portal tool at all. The catch is capability rather than cost: a read-only collaborator sees the whole base, so you cannot use it to show each person only their own records.
Why does the number of workspaces matter?
Airtable bills per workspace, not per account. The same person added to three workspaces is billed three times on a self-serve Team or Business plan. Agencies running a workspace per client are the group most often caught out by this, and it is the reason a seat estimate can come in at a fraction of the real invoice.
How much does the Airtable Portals add-on cost?
Portals is an add-on to a Team, Business or Enterprise Scale plan. It starts at $120 a month for 15 guest seats on Team and $150 a month for 15 on Business. It is sold in packs of 15, 25, 50, 100 and 200 seats, and Airtable discounts the larger packs without publishing the rates, so this calculator shows the entry rate applied to your pack size as an upper bound. Above 200 seats you have to contact sales. Read-only guests are free and do not use a seat.
What happens if I add a seat halfway through the year?
On annual billing you are charged for that seat for the whole of the remaining contract, not pro rata by day. Removing a seat does not refund anything, it only stops the charge at the next renewal, although the seat stays available to reassign until then. Seats are much easier to get wrong in the expensive direction than the cheap one.
Is the calculator free?
Yes. It is completely free and there is no signup or email wall.
Built by CollabPortals, which connects Airtable to branded portals your clients and team can use without an Airtable seat. If the people you are pricing seats for are external, the Airtable portal cost calculator compares what the main portal tools would charge for the same group, or you can compare CollabPortals against Airtable Portals directly.