Table, Gallery, Kanban and Calendar Views

A list of rows is the right shape for some data and the wrong shape for most. Bookings want a calendar. Properties want photographs. Work in progress wants columns you can move a card between.

Each portal table picks the shape that suits it, and the choice is per role.

What it does

Four view types, one per table:

• Table: rows and columns, with optional grouping under collapsible headers
• Gallery: a grid of cards with a cover image and a few summary fields
• Kanban: cards in columns, grouped by a single-select field, draggable between them
• Calendar: records placed on a month, week or list view by a date field

Because the view type is a per-role setting, the same table can be a kanban board for the team working it and a plain table for the client watching it.

Why it matters

The view is most of what makes a portal feel like a product rather than a database export. Someone opening a schedule expects a calendar, and reading dates out of a column of text is work you are asking them to do for no reason.

It also changes what people can do. Dragging a card from In Progress to Done is one gesture; the same change in a table is opening a record, finding the status field, and saving. On a kanban board a portal user can drag between columns whenever they have edit permission on the group field, and the change saves immediately.

What each view needs

• Kanban needs a single-select field to build the columns from
• Calendar needs a date or date-and-time field to place records by
• Gallery works best with an attachment field to use as the cover image
• Table grouping needs the whole result set, so tables over 500 records render ungrouped until filtered
• Kanban and calendar load the whole table at once and stop at 500 records, so filter a larger table down before pointing a board or a calendar at it

How it works

Pick the view on the table's Display tab, then choose the fields that appear on the row or card. The rest of the record lives on its detail page, so a card stays scannable.

Each view has its own guide: table, gallery, kanban, and calendar.

Who it is for

Whichever view matches the work: event scheduling and maintenance portals on the calendar, project management and issue tracking on a board, real estate and inventory in the gallery.