New: Gallery, Kanban, and Calendar Views Plus a Record Detail Page

Until now, every table in a CollabPortals portal looked the same: a list of rows with the columns you chose. That works for some data, but a lot of teams have tables that would read better as a kanban board, a gallery of cards, or a calendar.

This update adds all three view types, plus a dedicated record detail page that takes the pressure off the row.

See It in Action

A 5-minute walkthrough of the new view types, the record detail page, linked record navigation, and attachment uploads:

Three New View Types

Each table in your portal can now be displayed in one of four layouts. Pick the one that fits the data. For the full reference, see viewing records.

1. 1

   Gallery

   A grid of cards with a cover image. Pick any attachment field as the cover, and choose which other fields show on the card. Useful for properties, products, members, anything where the visual matters.

2. 2

   Kanban

   A board with columns driven by a single-select field. Drag cards between columns if the user has edit access on the status field. Good for any workflow with stages: tickets, applications, content production, hiring.

3. 3

   Calendar

   Records placed by a date field. Switch between month, week, and day views. Good for bookings, schedules, deadlines, events.

4. 4

   Table

   The standard list view, still there as the default and still the right choice for tables with lots of fields and no obvious visual hook.

A Dedicated Record Detail Page

Previously the table was the only place fields appeared. Anything you wanted users to see had to fit in the row, which got cramped fast on tables with many fields.

Now every record has its own page. The list shows a clean summary, and clicking a row takes the user to the full detail. You decide which fields go on the summary and which only appear on the detail page, per table, in the portal admin.

The same idea applies to the new gallery, kanban, and calendar views. Pick the fields shown on the card or row, the rest live on the detail page.

Linked Records Are Clickable

If your record has a linked field to another table in the portal, that link now works the way you would expect. Click the linked record on the detail page and you land on its detail page. Click a record that links back, same thing.

The links only show as clickable when the user has view permission on the target table. Otherwise the linked record name still appears, just as plain text.

Attachment Uploads from the Portal

Portal users can now upload attachments directly from the create and edit forms. Photos, signed PDFs, receipts, supporting documents. The files land in Airtable as normal attachments. Existing attachments show as thumbnails in the table, and clicking one opens it in a lightbox.

How to Configure It

The table settings panel in the portal admin now has two tabs.

1. 1

   Access tab

   Everything related to what users can do with the table. Permissions on the table itself, per-field view and edit access, required fields. The same options as before, just grouped.

2. 2

   Display tab

   Everything related to how the table looks. The view layout dropdown is here, with the relevant config underneath: status field for kanban, cover image for gallery, date field for calendar, summary fields for table. Pick the fields shown on the summary, leave the rest on the detail page.

Use Cases

A few examples where the new views unlock something the table view could not:

• Property management: a gallery of properties with cover photos, a kanban for inspection statuses, a calendar for inspection dates
• Recruitment: kanban of candidates by stage, detail page per candidate with notes and CV
• Event ops: calendar of sessions with a card per session, gallery of speakers, detail page with everything else
• Maintenance requests: kanban by status, detail page with photos and full description, attachment uploads from the field

How It Compares

Multiple layouts are not unique to CollabPortals, but how you get them is. Airtable's own Interface Designer has gallery, kanban, and calendar layouts, but interfaces are built for your internal team: external users need Airtable seats and public links are read-only. App builders like Softr, Glide, and Stacker give you layouts as one part of a full no-code platform, with the price and build time that come with one.

CollabPortals gives you the four views as a portal. Connect Airtable, pick a layout per table, share a link. No app to assemble, no seats to buy.

Get Started

The new views are available now on all plans. Open any portal in the admin, go to the table settings, switch to the Display tab, and pick the layout that fits. New to CollabPortals? Start with the getting started guide.