Calendar View

Overview

The calendar view places records on a calendar grid by a date or dateTime field. End users can switch between month and week views. Clicking a record opens its detail page.

Use calendar for anything scheduled: bookings, sessions, deadlines, events, training dates.

Requirements

A calendar view needs a date or dateTime field on the Airtable table. The Calendar option is disabled in the View type dropdown if no date field exists. Add one in Airtable first if you need it.

Configuring a Calendar View

1. 1

   Open the Display tab

   In the portal admin, open the role, expand the table, and switch to the Display tab.

2. 2

   Pick Calendar as the view type

   Set the View type dropdown to Calendar. The configuration fields below change.

3. 3

   Pick the date field

   The Date field dropdown lists every date and dateTime field on the table. Pick the one that represents when the record happens.

4. 4

   Pick the card fields

   Check the fields you want shown on the calendar entry. See Summary Fields and Record Detail for the full reference.

Records Without a Date

Records that have no value on the chosen date field are not shown on the calendar. They still exist, still appear in the underlying Airtable, and still open via direct links, but they don't get a slot on the calendar grid.

If you want every record to appear, make the date field required in field permissions so end users have to set a date when creating or editing.

Date vs Date and Time

Both Date and DateTime fields are valid:

• A Date field places the record on the full day.
• A DateTime field places the record at the specific time, visible in week view.

The calendar handles either; the field type is set in Airtable.

Switching Calendar Views

End users can switch between Month and Week using the controls above the calendar. The selection lasts for the current session.

Permissions

Calendar respects all the usual permissions:

• A field set to Hidden in field permissions never appears on the entry or the detail page.
• The user-based record filtering still applies: each user sees only their own records on the calendar.
• Create permission, if on, shows a Create button in the page header for adding new records. Clicking an empty calendar slot does not create a record.

Tips

• Pick the date that matters most. A record can link to multiple dates (created time, due date, completion date). Pick the one the end user thinks about.
• Use a record filter to scope the calendar to a relevant window or category.
• Pair with kanban or table for the same data. Different roles can see the same Airtable table as a calendar (for scheduling) or a kanban (for triage).

Next Steps

• View Types - Compare the four layouts
• Summary Fields and Record Detail - Pick which fields show on the entry
• Field Permissions - Make the date field required
• Supported Field Types - How date fields render