Deleting Records

Overview

When a table has Delete permission enabled, portal users can remove records. Deletions are permanent, and the record is removed from your Airtable base.

Deleting a Record

1. 1

   Find the record

   In the table view, locate the record you want to delete.

2. 2

   Click the Delete button

   Click the delete icon or button on the record's row. A confirmation dialog appears.

3. 3

   Confirm deletion

   Review the confirmation message and click "Delete" to proceed, or "Cancel" to go back.

Confirmation Dialog

CollabPortals always shows a confirmation dialog before deleting. This prevents accidental deletions. The dialog clearly states what will be deleted and asks the user to confirm.

Permission Requirements

For a user to delete records:

1. The table must have Delete permission enabled
2. The table must also have View permission enabled (users need to see records to delete them)
3. The user can only delete records that are visible to them (records linked to their user record)

If you're using role-based access, delete permission can be granted to specific roles only.

What Happens After Deletion

After a record is deleted:

1. The record is removed from Airtable
2. The table view refreshes to reflect the change
3. Any linked records in other tables that referenced the deleted record will have that link removed (standard Airtable behavior)

Restricting Delete Access

If you want to prevent users from deleting records:

• Disable delete for the table - Turn off Delete permission in table permissions
• Use roles - Give delete permission only to admin or manager roles via role-based access

Next Steps

• Table Permissions - Control delete access
• Viewing Records - How records are displayed
• Role-Based Access Control - Restrict delete to certain roles